Property management companies handle some of the most sensitive personal and financial data imaginable — owner addresses, contact information, lease agreements, income records, payment histories, and legal documents.
The Data Challenge
When property management software runs in a public cloud, this data is stored on servers you don't control. While cloud providers offer strong security, there are valid concerns:
- Regulatory compliance: GDPR and local Slovak data protection laws have strict requirements about where personal data is stored and processed
- Owner privacy: Owners trust you with their personal information — that trust extends to how you handle their data digitally
- Financial sensitivity: Invoice data, payment records, and contract terms are commercially sensitive
- AI processing concerns: When AI processes your emails, the content may be sent to external API providers
On-Premise Deployment
On-premise deployment means running the software entirely on your own servers. No owner data, email content, or financial records ever leave your infrastructure.
What This Means in Practice
- Your servers, your data: Everything runs on hardware you control
- Local AI processing: Run AI models on your own servers — email content never leaves your network
- Full audit control: You control logging, access, and data retention policies
- Regulatory confidence: Easily demonstrate compliance to auditors and regulators
The Hybrid Approach
Not every organization needs full on-premise deployment. A hybrid approach can work well:
- Cloud-hosted Proflow with European data centers (Hetzner, Germany)
- Encrypted connections for all data transfer
- AI provider selection — choose providers with EU data processing agreements
- Data retention policies you define and control
Making the Right Choice
The right deployment model depends on your organization's size, regulatory requirements, and risk tolerance. Small property managers may be comfortable with cloud hosting. Large organizations with strict compliance requirements should consider on-premise.
Proflow supports both models — cloud and on-premise — with the same features and capabilities. You choose where your data lives.
